A.
TYPE
OF BUSINESS LETTER
1.
Letter of Complaint
A
letter of complaint will almost certainly result in an official response if you
approach it from a businesslike perspective. Make the complaint brief, to the
point and polite. Politeness pays off regardless of the extent of anger you are
actually feeling while composing this type of business letter.
2.
Resume Cover Letter
A
cover letter that accompanies a resume should revel in its brevity. You should
take as little time and as few words as possible to accomplish one task:
persuading the reader to anticipate reading your resume. Mention the title of
the job
for which you are applying, as well or one or two of your strongest selling
points.
3.
Letter of
Recommendation
A recommendation letter allows you to use a few well-chosen
words to the effect of letting someone else know how highly you value a third
party. Resist the temptation to go overboard; approach your recommendation in a
straightforward manner that still allows you to get the point across.
4.
Letter of Resignation
An official letter of resignation is a business letter that
should be fair and tactful. Be wary of burning any bridges that you may need to
cross again in the future. Offer a valid reason for your resignation and avoid
self-praise.
5.
Job Applicant Not
Hired
In some cases you may be required to write a business letter
that informs a job applicant that he was not chosen for an open position. Offer
an opening note of thanks for his time, compliment him on his experience or education
and explain that he was just not what the company is looking for at the present
time.
6.
Declining Dinner
Invitation
Declining a dinner invitation is a topic for a business
letter that, if not done tactfully, may result in a social disadvantage. Extend
your appreciation for the invitation and mention that you already have an
engagement for that date. Do not go into detail about what the engagement is.
7. Reception of Gift
It is very polite to return a formal business response
letting someone know that you have received her gift. Extend a personalized
thanks to let her know that you are exactly aware of the contents of the gift.
If possible, it is a good idea to include a sentiment suggesting that you have
put the gift to use.
B.
STYLE
OF BUSINESS LETTER
1) Full Block.
Full block style is a letter format in which all text is justified to
the left margin. In block letter style, standard punctuation is placed after
salutations and in other headings. Open punctuation, however, refers to a
modification of style where all nonessential punctuation is omitted. A few key
factors will help you understand block style format and the difference that
open punctuation makes.
2) Semi-block style
Semi-blok fromat: in a format this text parallel left and all paragraphs
in the letter is indented. Format shape on this letter on letter head, date,
complementary a close, and signature being in a position flattened right. In
the layout uneven right, but can dibilangg flattened middle. Other parts on a
letter as inside address, subject, salutation, body of letter, and enclosure if
terdapatnya attachment letter,Being flattened on the left.
3) Hanging-Indented
Style
This very useful style places the first words of each
paragraph prominently on the page. It is useful for letters that deal with a
variety of different topics. However, for normal business communications, this
style is very rarely used. The first line of the paragraph begins at the
left-hand margin. And the other lines of the same paragraph are indented three
to four spaces. This is the reversal of semi-indented style discussed in other
page.
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